Manage Fudo ShareAccess Members¶
Inviting Members¶
You can invite users to access organization resources via Fudo ShareAccess or to become an organization members.
Inviting a user establishes a connection between Fudo Enterprise user and Fudo ShareAccess user, which is necessary to grant access to resources.
Note
You can manage Fudo ShareAccess users directly from within the Fudo ShareAccess or the Fudo Enterprise.
If you are using Fudo Enterprise, inviting users through it is more convenient for management purposes. Users invited directly via Fudo ShareAccess 1.0 will not be created in Fudo Enterprise.
Note
Starting with version 6.1.2, users imported from an Active Directory or LDAP service can also be invited to Fudo ShareAccess and granted the Trusted status. The Fudo ShareAccess identity is stored as a separate ShareAccess Key authentication method, so it is no longer overwritten by directory synchronization and no longer conflicts with the Synchronize with LDAP option. For more information, refer to the Users Synchronization - User Directory section.
To add users from Fudo Enterprise and connect them with Fudo ShareAccess follow below steps:
Create user with email that will be used as email for Fudo ShareAccess access:
Select > and then click .
Enter user name.
From the Role drop-down list select desired role.
In the User Data tab, in the User info field enter:
user’s full name (required),
user’s email address that will be used as email for Fudo ShareAccess access (required),
user’s organizational unit,
user’s phone number.
Click .
Go back to the Settings tab, and in the Authentication section select desired authentication type from the Add authentication method drop-down list. This will be used to authenticate user against Fudo Enterprise Access Gateway.
Click .
Select > and click the button.
In the modal window select users you want to invite from the list of available users.
Note
Only users with a configured email address can be invited to Fudo ShareAccess.
The email address is recorded at the moment of invitation as the user’s Fudo ShareAccess user name and is not changed afterwards. Editing the user’s email address in Fudo Enterprise (manually or through directory synchronization) does not affect the existing Fudo ShareAccess membership. This is why the Email column on the Fudo ShareAccess list can differ from the email address shown on the user’s form.
A given Fudo ShareAccess user name can be assigned to only one Fudo Enterprise user.
Fudo ShareAccess requires a user to be Trusted in order to access assigned resources:
Click the button to trust the user immediately without verification, or
Click the button to verify the user after they accept the invitation.
Note
Inviting users with the Trust option will result in the immediate, unattended sharing of resources.
Sending an invitation will add entries to the users list, with their status marked as Pending until the user clicks the email link to join the organization.
Note
Sending an invitation means the user will receive an email containing a link that allows them to either create an account and accept the invitation or simply accept the invitation if they already have an account on Fudo ShareAccess.
Verifying Members Status¶
User that is paired with Fudo ShareAccess can have Trusted or Untrusted status. This status defines if user can see resources in Fudo ShareAccess.
Note
The Fudo Enterprise user with a role that has permissions to manage Fudo ShareAccess can perform verification (change Untrusted status) only after the user has created an account in Fudo ShareAccess and accepted the invitation to join organization.
Select > .
Select users from the list and click the button.
Ask user to provide the Fingerprint Key from his Fudo ShareAccess account and compare it with the fingerprint displayed in the modal window.
Note
The Fingerprint Key can be viewed after logging into the Fudo ShareAccess user account, selecting Settings from the drop-down menu in the upper-right corner and then Security in the left-hand menu.
Click . After confirmation user is trusted.
Note
There is no requirement to complete that process. It is at the Administrator’s discretion whether to trust users without verification.
Blocking the user in Fudo Enterprise will automatically disable their access to resources shared with Fudo ShareAccess.
An administrator can also revoke a previously granted trust without disconnecting the user from Fudo ShareAccess. The Untrust action is available on the user’s form, in the ShareAccess Key authentication method. For more information, refer to the ShareAccess Key Authentication Method section.
Creating an Account Without an Invitation¶
It is possible for user to create an account without an invitation. If the user’s email domain matches an existing organization’s domain in Fudo ShareAccess, they will automatically be assigned to that organization. By default, the account will be inactive, and the user will not have access to Fudo ShareAccess. The organization owner will receive an email notification about the new user, including a link to activate the user’s account.
For more information please follow the ShareAccess documentation.
Revoking Members Status¶
The administrator has the ability to revoke access to Fudo ShareAccess. This means the user will be disconnected from their Fudo ShareAccess account and will no longer be able to work with Fudo ShareAccess. To carry out this procedure:
Select > .
Select the users you wish to disconnect and click .
Upon confirmation, these users will be removed from the list.
Note
Access can also be revoked from the user’s form by deleting the ShareAccess Key authentication method. The result is the same as using the Revoke access action. For more information, refer to the ShareAccess Key Authentication Method section.
Deleting Members¶
There is no possibility to remove user from Organization or Fudo ShareAccess. The only possibility is to set account as Inactive. For more information please follow the ShareAccess documentation.
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